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Linking a PowerPoint presentation with a CD menu

About PowerPoint presentations

PowerPoint is a Microsoft Office product for creating attractive presentations.

To view a PowerPoint presentation, the PowerPoint program or a PowerPoint viewer must already be installed on the target PC.

If you want to use PowerPoint files on your CD, it is important to make sure that a viewer capable of displaying these files is installed on the target PC.

The CDMenuPro PowerPoint Starter

The CDMenuPro add-on "PowerPoint Starter" program has been designed to check unnoticed whether a program for viewing PowerPoint presentations is installed on the PC in question. If a program is found, it will be used to display your program; if no program is found, the PowerPoint Starter will proceed as follows depending on the configuration that you set for it:

  • A message is outputted telling the CD user that a viewer is not available on his/her system and providing him/her with information about where to go to install a viewer. You can design and word this message yourself.
  • A message is outputted telling CD users that a viewer is not available on their system and asking them whether or not they would like to install a viewer and carrying out the installation for them.
  • The presentation will then be displayed in the PowerPoint Viewer 2003.

Using the PowerPoint Starter to link a PowerPoint presentation to the menu

Please Note:
The PowerPoint integration assistant and the supplementary PowerPoint Starter program are only available with the full Business License version.

The PowerPoint integration assistant makes it easy to link a PowerPoint presentation to the menu with just a few clicks. CDMenuPro will create the necessary folder structure and copy the necessary files into the corresponding folder.


How to integrate the presentation into the menu:

  • Click and hold on the PowerPoint symbol in the object bar with your left mouse key.

  • Keeping your left key pressed, drag the PowerPoint symbol into the menu window.

  • Now release the mouse key.

  • This will trigger the PowerPoint Integration Assistant, which will take you through the rest of the process.

The PowerPoint Integration Assistant

In the first settings window you are asked to enter the name of the sub-folder into which the Pps files will be saved. If this folder doesn't exist, the assistant will create one. You can also choose to accept the "PpsFiles" pre-set. You can use this folder for saving all your Pps files. Alternatively, you can create an individual folder for each Pps file.

This window is used to specify the Pps file. If this Pps file is located in a folder other than the one defined in the previous window, the Pps file will be copied into the folder created in the previous step (Pps files). You can also use a Pps file from a CDMenuPro ArchiveSafe. This is done by clicking on the button marked with the padlock. This enables you to select an ArchiveSafe and a file contained in the archive. Now enter your inscription for the button.

The last settings window is used to configure the PowerPoint Starter. These settings, however, must carried out at least once for each PowerPoint folder. If you add PowerPoint files to this folder later, you will be able to skip this step. When you are done, click on the "Finish" button.

Configuring the PowerPoint Starter
Preliminary comments on how the PowerPoint Starter works
The PowerPoint Starter will first search the Windows registry in the background to find out whether or not a link already exists between Pps type files and a viewer (server). If a link between program and file already exists, the viewer is started and the file loaded. If a link is not found, the program will output information, trigger the set-up procedure or launch the Pps file in the PowerPoint Viewer2003 (see below for details)

In addition to this, the PowerPoint Starter option enables you to allocate a different viewer for each Windows system. The basic settings will be used for every version of Windows for which no Pps Viewer has been allocated.

Allocation as follows would make sense:

  • Win95, Win98 Win NT: PowerPoint Viewer97
  • Win98SE, Win ME, Win2000, Win2003, WinXP: PowerPoint Viewer 2003
Please make the following settings for the allocation mentioned above:
  • Standard setting: PowerPoint Viewer 2003 (future Windows versions such as Vista will also use the PowerPoint Viewer 2003)
  • Settings for Win95, Win98 Win NT: PowerPoint Viewer97

This dialog window is used for specifying how the PowerPoint Starter should proceed when no suitable program for playing the presentation has been found on the Windows system.

  • Invoke Html file
    You can use a html file to inform users of your CD that no suitable viewer is available on their system and to provide them with details about websites from where the viewer can be downloaded and installed.

  • Using a set-up file
    If you have access to a set-up file for a Viewer, you can specify its path here (i.e. PowerPoint Viewer 97 "PPView97.exe", a free Viewer by Microsoft). If the PowerPoint Starter fails to detect a suitable program for playing the presentation, a message window is first outputted informing the CD user about the situation and inviting him/her to start the set-up program for the Viewer, which is done by clicking on a button. The content and wording of the message window can be defined using the "Define Message Window..." button. (s. below)

  • Use the PowerPoint Viewer2003
    If the PowerPoint Starter fails to detect a suitable program for playing the presentation on the target PC, the presentation will be started in the specified Viewer.

This dialog window is used to define the message that is outputted in the event that no suitable program for displaying Pps files is available on the system. (Only use for the following selection: "Use set-up file")

This is how the defined message will look to the CD user.

Splash-screen message
PowerPoint files are usually quite large and take a long time to load from the CD (2 - 4 MB / second). If you would like to inform your CD users that the file is being loaded, you can activate a splash screen message.

There are three ways of doing this:

  • Text message
    You can specify a two-line message yourself.

  • Internal image file:
    The following pre-written message is outputted:

  • Your own image file
    Create an image file that is 300 x 200 pixels in size and specify this file in the entry field provided for it.

Run-time parameters for the PowerPoint Starter

When the PowerPoint Integration Assistant is ended, a button is inserted into the menu window. Open the button's properties dialog window and click on link. This is where you can see the settings that the program assistant has made:

The meaning of the parameter entries:

  • /O "File.pps" Open: Open the "File.pps" file as a screen presentation
  • /P "File.pps" Print: Print the "File.pps" file.
  • /T "File.pps" Test: Simulates a situation in which a suitable program for playing a Pps file is missing.

In addition, you can hand-over a run-time parameter to the Viewer. You will have to refer to the Viewer documentation to find our which parameters are permitted.
        /O "File.pps" /V="parameter for Viewer"
In this case, the run-time details between the inverted commas will be handed over to the Viewer.

Notes on the PowerPoint Viewer

PowerPoint Viewer97
While PowerPoint Viewer 97 will run on all Windows systems, there are some limitations when it comes to animations. Please refer to the information provided about the Viewer for more precise details.

Microsoft Office PowerPoint Viewer (2003)2003
Although this Viewer will not run on Windows95/98/NT, it offers many more features than the Viewer97. Please refer to the information provided about the Viewer for more details.

The main differences between Viewer 97 / 2003
PpView97.exe is a set-up file that has to be installed before the Viewer can be used.
The 2003 Viewer can be copied onto a CD and used without having to be installed.

You can, of course, use any other viewer that is suitable for displaying PowerPoint presentations.

Please make sure you take the licensing and Eula requirements from Microsoft (or other Viewer producer) into account.

Notes on creating a PowerPoint presentation

Create a PowerPoint presentation either with or without animations and save in the following format:
"PowerPoint - Pack & Go Presentation (*.pps)". It's essential to save the file in this format so that it appears in playback mode. The document extension will be pps. 

Please Note:
The PowerPoint integration assistant and the supplementary PowerPoint Starter program are only available with the full Business License version.